When board meetings run smoothly they can become an effective and collaborative platform to move your company towards its goals. A board meeting can be a difficult task. its challenges. It’s important to plan ahead and set realistic time limits for each agenda item.
Call your board meetings to schedule. This is a quick method to verify that everyone is present and ensure that there is a sufficient quorum to hold the meeting (which is dependent on your board’s size).
Facilitate the conversation so that each director gets equal time on air. This is especially important when discussing complicated or controversial subjects. A few or a handful of people dominating the conversation can limit the plurality of voices, and can cause rushed decisions that lack board buy-in.
Set up a clear process for making decisions prior to the meeting, indicating how the board will weigh the pros and cons of each idea. This will help keep the discussion focused and productive. If you’re not able to achieve a consensus, consider a voting method such as a majority vote.
It’s a good idea also, to establish specific actions items. These are the specific responsibilities that result from the discussions and decisions made during the meeting, like sourcing information for an ongoing project or establishing future steps for implementing an innovative strategy. Wrapping up on time shows respect for your directors valuable time and demonstrates that you are able to achieve what you requested for.
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